Configuring e‑mail encryption
1 Access the application configuration settings from the Embedded Web Server.
2 Configure the following settings:
• Encrypt E‑mail—Do one of the following:
– Select Prompt User to let users choose to encrypt their e‑mail.
– Select Disabled to disable encryption.
– Select Always Encrypt to require all e‑mail to be encrypted.
Note: For users to send encrypted e‑mail to a recipient, the recipient must be in the global address book
and must have a valid encryption certificate.
• Encryption Algorithm—Select an algorithm to use for encrypting e‑mail. The most common setting is “Triple
DES.”
• LDAP‑Primary Certificate—Specify the LDAP attribute to search for a recipient's encryption certificate. The most
common setting is “userSMIMECertificate.”
• LDAP‑Alternate Certificate—Specify the LDAP attribute to search if a recipient's encryption certificate is not
found in the primary attribute. The most common setting is “userCertificate.”
• Signing Algorithm—Select the algorithm to use for digital signature. The most common setting is “SHA1.”
• User can only send to self—Select this check box to allow users to send e‑mail only to themselves.
3 Click Apply.
Securing access to the application
Note: Before securing access to the application, make sure that an authentication module application and the
Application Access Manager are installed and running on the printer. For more information about Application Access
Manager, see the Application Access Manager Administrator’s Guide.
This application runs in place of the standard e‑mail function on the printer. For the security features of the application
to work correctly, you must use an authentication module to secure access to the printer e‑mail function. When users
attempt to access the secured e‑mail function, they will be prompted to authenticate.
After the authentication module has been associated with the e‑mail function, it must be configured to specify where
the printer should retrieve an authenticated user’s e‑mail address when the user sends an e‑mail. The user’s e‑mail
address will be placed in the “From” field of the sent e‑mail.
To secure access to the e‑mail function and specify where to get the user’s e‑mail address:
1 From the Embedded Web Server, click Settings or Configuration.
2 Click Security > Security Setup.
3 From Step 2 under the Advanced Security Setup heading, click Security Template, and then click Add a Security
Template.
4 Type a name for the security template (for example, Secure E‑mail).
5 From the Authentication Setup drop‑down menu, select the authentication module you want to use to secure access
to the e‑mail function, and then click Save Template.
6 From the Embedded Web Server, click Settings or Configuration, and then click Security > Security Setup.
7 From Step 3 under the Advanced Security Setup heading, click Access Controls.
Configuring Secure Scan to E-mail 7
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